How to cancel interview email examples that are easy to use and ensure that the process is polite and cordial. If you accepted another job offer or have halted your job search it is important to politely and promptly cancel any job interviews you have scheduled.
Canceling your interview as soon as you can allows the employer to consider other candidates and reschedule their time. It also demonstrates your professionalism and ensures a positive relationship with the company.
How to cancel interview email examples
It is best to cancel your interview via email. Make sure you address the email to the right contact at the company.
If you have to cancel at the last minute it is better to call first and follow up with an email. This way you can be sure the interviewer has received your message before the interview time.
Example 1 – how to cancel an interview
Subject: Your Name – Interview for the Job Title position on Date
Dear Mr Brown
I greatly appreciate your interest in my job application for the Job Title position and the opportunity to interview at Company Name. I have now accepted a job at another company and I must respectfully cancel our job interview.
Thank you for your time and consideration. I wish you all the best in your search for a suitable job candidate.
Email and contact number
Example 2 – how to cancel interview email – accepted another offer
Subject: Job Title Interview – Your Name
Dear Ms Green
I would like to thank you for your time and consideration of my job application for the Job Title position at Company Name.
I have accepted another job and I am no longer available for your position. I respectfully cancel our job interview on Date.
I apologize for any inconvenience and wish Company Name all the best going forward.
Email and Contact number
Example 3 – how to cancel interview email for reasons other than accepting another job
Subject: Your Name – Job interview for Job Title at Company Name on Date
Dear Mr Smith
I am grateful for the interest you have shown in my job application for the Job Title position and the opportunity to interview at Company Name. However my circumstances have recently changed and I am no longer available for this position. I must respectfully cancel our job interview on Date.
Thank you for your time and consideration and I wish Company Name every success in the future.
Email and Contact Number
How to turn down an interview
There are valid reasons for turning down an invitation to a job interview. If you have decided 100% that you do not want to pursue a particular job opportunity and you need to decline an interview then it is important to do so promptly and politely. We show you how to turn down an interview and provide courteous sample emails to refuse an interview.
How to accept an interview invitation
Your response to an interview request should be prompt, polite and show your gratitude for the invitation to interview. Find good examples of a response to interview schedule email
How to reschedule an interview
In certain instances you may need to reschedule your job interview.
There are a number of acceptable reasons to reschedule an interview:
- ill health
- a personal or family emergency
- conflicting work demands or obligations that cannot be changed
If you are able to provide sufficient notice, it is best to communicate via email that you have to cancel your scheduled interview. Provide a list of alternative times when you are definitely available and ask the employer to choose the most convenient.
Send an email as soon as you know you need to reschedule your interview and keep it short and sweet. You do not need to provide a lengthy explanation, state your reason concisely and simply.
If you have to cancel your job interview and reschedule at the last minute it is advisable to call first to make sure the interviewer receives your message.
In your email clearly state your name, the date and time of the scheduled interview and the job title of the position you are interviewing for.
Sample email to reschedule an interview
Subject: Reschedule Interview for the Job Title position on Date and Time – Your Name
Dear Mr Brown
I have been looking forward to the opportunity to interview for the Job Title position at Company name on Date. Unfortunately I am unable to attend the interview due to an unanticipated work obligation and I respectfully request that we reschedule the interview.
I am available on the following dates and times and I hope that one of these is suitable for you. (State your availability)
I apologize for any inconvenience this has caused and greatly appreciate your time and consideration.
Email and Contact numbers
Tips for rescheduling an interview
- Only reschedule your interview if you absolutely have to. It is likely to cause some inconvenience to the interviewer and should be avoided if possible. Rescheduling can come across as unprofessional so try and rearrange your other plans if you can.
- However if you are unwell it is preferable to reschedule than to try and get through an interview feeling sick and and performing poorly. Rescheduling due to unanticipated work obligations is acceptable as it indicates to the interviewer that you are a dedicated employee. Genuine family emergencies are a valid reason for rescheduling.
- Keep it short and do not go into specifics. ” I apologize for the inconvenience but an emergency has come up and I am unable to make our interview. I am very interested in the position and would be grateful if we could reschedule the interview.”
- Give as much notice as possible
- If you have to cancel at
short notice it is better to call the interviewer directly and follow
up with an email. Never send a text message as this is unprofessional.
- Apologize for any inconvenience and restate your enthusiasm for the job opportunity
- Proofread your email – sending an email containing errors creates a bad impression
What is the best time for an interview?
Find out which times and days are the most productive for a job interview.
The best time for an interview
How to acknowledge, accept or decline the job offer
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